2021 Posts 0115 – Administrative Assistant

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EXTERNAL VACANCY

ACADEMIC OFFICE

ADMINISTRATIVE ASSISTANT (AA)

POSTS NO.0115

JOB SUMMARY:

The Administrative Assistant provides administrative support to the varying administrative and academic units of the University.  This is an entry point position for University administration.

1. Duties and responsibilities:
3. • Performs and monitors administrative activities, ensuring compliance with administrative    procedures, policies, rules, regulations and statutes;
   • Reviews the efficiency of administrative procedure within the service unit and recommends improvements
   • Services a variety of Committees of the University as required;
   • Provides necessary support to key services including admissions, registration,   records, examinations and graduation;
   • Assists in procuring, storing and providing records to relevant bodies of the University;
   • Maintains confidentiality, security, and safety of office documents;
   • Manages physical and electronic records in collaboration with the relevant supervisors;
   • Assist with the verification of academic records and provide information to relevant stakeholders as guided.

2. Knowledge, skills and abilities:

2.1     Knowledge of administrative functions necessary to support the operations of         the University;

2.2     Competence in the use of computers for the maintenance of student data,        customer information, and/or similar office activities;

2.3     Ability to prepare reports, memoranda and correspondence related to work        assignments;

2.4     Ability to determine the need to revise procedures and instructions and to draft           changes;

2.5     Ability to assess work situations accurately and to take prompt, effective action;

2.6     Ability to compute mathematic data required for management decisions;

2.7     Good oral and writing skills;

2.8     Ability to maintain good working relationships with others;

2.9     Ability to compare data from a variety of sources for accuracy and completeness,       identify discrepancies and make corrections.

3. Minimum qualifications and requirements:
4. • A Bachelor’s degree in Public Administration or Education.
   • Three (3) years’ relevant experience in administration in established institutions or organisations.
5. Remuneration:

The University offers salaries and other benefits commensurate with   qualifications and experience.

5. Type of employment:

Permanent and pensionable terms of service

6. Information Required from Candidates:

• Application letters should state relevant qualifications, experience and any other information relevant to the position.
• Applicants should quote the post number for the position applied for.
• Comprehensive curriculum vitae (including telephone, and e-mail), certified copies of educational certificates and transcripts.
• Certified copy of identification document (passport / national ID).
• Provide names and contact details of three (3) professional referees (current or previous Employers, Lead Consultants or Project Managers).
• Application letters should bear
• Incomplete applications will not be considered.

Closing date for receiving full applications is 11^th November, 2021.

Applications should be emailed to dhr@nul.ls

1. ALL THE ATTACHMENTS (APPLICATION LETTER, CV, CERTIFICATES, & ID) SHOULD BE COMBINED AND EMAILED AS ONE PDF DOCUMENT

DISCLAIMER:   If you do not receive any response within three months after the closing date, you must consider your application unsuccessful.